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Managing Time

Managing Time

We all get the same number of hours, minutes and seconds in each day. In a year that’s 8,760 hours, 525,600 minutes and 31,536,000 seconds.  This year (2012) we get a little bonus since it is a leap year – 366 days, 8,784 hours, 527,040 minutes and 31,622,400 seconds.

Today is January 16th – so by the end of the day, that’s already 384 hours or the equivalent of over 9 ½ work weeks already in the bag.

Yes, I know some of that time has to be for essentials like sleeping and eating, but how are you managing your time?

Here are some tips:-

  • To-do lists rarely get done.  Especially if they are a mile long.  But they can be useful to keep you focused and track your progress.  I like to highlight my lists and then I can see at a glance how I am doing.
  • Prioritized list – Take the mammoth to-do list and before you finish for the day decide your priorities for the next day.
  • Track time – If you feel out of control, you can track your time and
  • Eat that Frog – Brian Tracy’s book http://astore.amazon.com/thejou0bb-20/detail/1576754227 gives tips on how to stop procrastinating.  Imagine you had to eat a frog today, you would want to do that first to get it out of the way.  I even bought some frog stickers and sometimes use them to identify my frog.  Then I tackle that first.
  • 30/15 – Sometimes just getting started is half the battle, use this 30/15 technique to stay focused.  http://judypeebles.com/thirty-fifteen/
  • Boundaries – Be firm about your boundaries.  Make sure you are getting your priorities accomplished before being impacted by others’ requests.
  • 80/20 Rule or Pareto’s Principle – Remember that 20% of what you are doing will give you 80% of your results.  Make sure that the 20% is focused on the important tasks.
  • Emails / Social Media – Use a timer to avoid losing hours in emails or social media.

 

“It’s not the hours you put in your work that count, it’s work you put in the hours.”

~ Sam Ewing

 

 

Judy Peebles, Creator of The Journaling Jenius™, Journaling Jems™ and The Knowledge Series – 5 Keys to Accelerate Your Success

 

Further Reading

http://judypeebles.com/thirty-fifteen/

http://blog.iqmatrix.com/mind-map/time-management-mind-map

http://judypeebles.com/small-changes-big-results/

http://thejournalingjenius.com/books/

 

5 Responses to “Managing Time”

  1. Miki Strong says:

    Hi Judy,
    Love your name, Journaling Jenius! 🙂

    … and some of us spend waaayyy too much time scheduling and planning and not enough doing. I used to be like that.

    Now, I just schedule blocks of time to work on a specific project. It seems to work better than listing a whole bunch of ‘to-dos’ which just serve to overwhelm. Very interesting approach in your 30/15 technique!

    The other planning tip that keeps me on track is planning my week every Sunday, then reviewing the day at the end of the day, and planning the next day … so I can catch up on anything I didn’t complete.

  2. Judy Peebles says:

    Thanks for the input, Miki. Yes, love the idea of planning a week ahead. Another thing I have my clients to is track and measure the important factors needed to accomplish their goals, for instance follow-up calls or networking events. For job hunters, # of resumes sent out and followed-up on or recruiters contacted.

  3. You have highlighted the exact problems that people have when trying to manage their time. I am the poster child for the Pareto Principle! I get 80% done in the last 20% of time allowed. Just think of what I could accomplish if I could even increase/decrease that by 10%!

  4. Judy Peebles says:

    It’s funny how much we can get done with a looming deadline!! I must admit, I do it, too!!

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